# Organizations and Roles ## GeoPard User and Role Management {% embed url="" %} How to share farms and fields — 30-second video {% endembed %} GeoPard user and role management gives you flexible, secure control over **Permissions** and **Data Access** for each user. {% hint style="success" %} Every GeoPard account needs **Permissions**. Accounts inside an **Organization** also need **Data Access**. {% endhint %} **Permissions** define the actions a user can perform in GeoPard. There are four roles: **ReadOnly**, **Assistant**, **Farmer**, and **Admin**. **Data Access** defines which farm data a user can access. * **Externals** are standard GeoPard accounts that access shared farm data without belonging to an **Organization**. * **Users** can access farm data shared with them through an **Organization**. * **Advisors** can access all farm data across the full **Organization**. The **Admin** role acts as the organization owner and billing owner. Admins configure **Permissions** and **Data Access** for other users. ### Permissions As a GeoPard user, your account can have the following Permissions: | Function | ReadOnly | Assistant | Farmer | Admin | | ------------------------------------------------------------------------------------------ | :------: | :-------: | :----: | :---: | | View farm data | ✅ | ✅ | ✅ | ✅ | | Export VRA as files and ISOXML | ✅ | ✅ | ✅ | ✅ | | View own account operations | ✅ | ✅ | ✅ | ✅ | | Create PDF reports | ✅ | ✅ | ✅ | ✅ | | Create and edit VRA | ❌ | ✅ | ✅ | ✅ | | Run analytics, including Equation Maps | ❌ | ✅ | ✅ | ✅ | | Save your own equations | ❌ | ✅ | ✅ | ✅ | | Send files, Work Plans, boundaries, and map layers to John Deere Operations Center | ❌ | ✅ | ✅ | ✅ | | Create notes and pins, and comment on them | ❌ | ✅ | ✅ | ✅ | | Manage your own color schemas | ❌ | ✅ | ✅ | ✅ | | Create farms | ❌ | ❌ | ✅ | ✅ | | Create fields | ❌ | ❌ | ✅ | ✅ | | Upload farm data such as soil, as-applied, and yield datasets | ❌ | ❌ | ✅ | ✅ | | Import fields and operations from John Deere Operations Center | ❌ | ❌ | ✅ | ✅ | | Create subscriptions to receive operations automatically from John Deere Operations Center | ❌ | ❌ | ✅ | ✅ | | Delete farm data | ❌ | ❌ | ✅ | ✅ | | Upload photos attached to notes and pins | ❌ | ❌ | ✅ | ✅ | | Delete notes and pins | ❌ | ❌ | ✅ | ✅ | | Share farms with another GeoPard account | ❌ | ❌ | ✅ | ✅ | | Manage the organization | ❌ | ❌ | ❌ | ✅ | ### Data Access Your GeoPard account can have one of these **Data Access** configurations. **Externals** are users who are not associated with a GeoPard **Organization**, but still want to access data and run analytics. **Users** and **Advisors** belong to GeoPard **Organizations**, and the **Admin** defines their **Data Access** scope. | Function | External | User | Advisor | Admin | | ----------------------------------------------------------------------------- | :------: | :--: | :-----: | :---: | | Access directly shared farms | ✅ | ✅ | ✅ | ✅ | | Belong to the organization | ❌ | ✅ | ✅ | ✅ | | Use billing attached to the organization admin | ❌ | ✅ | ✅ | ✅ | | Access all farms in the organization, including farms created by another user | ❌ | ❌ | ✅ | ✅ | | Manage organizations | ❌ | ❌ | ❌ | ✅ | ## Admin view If your account has the **Admin** role, you can create new organizations and invite collaborators. Click **Your Account** in the left menu. Then select **Organizations**.
1. To create an organization, click the **Add Organization** button. 2. Enter the organization name and the account owner's information. You can change this later on the **Settings** tab. Then click **Save**.
3. The organization is now created. To invite users, click **Invite**.
4. Enter the user's email. For more than one user, click the **Add Email** button. Only existing accounts can be added to the organization. Then click **Invite**.
When users are added, you will see a success notification.
Invited users will receive an email.

You've been invited to the GeoPard Organization email

Now you can review the organization's user list and manage it: assign roles, invite new users, or delete users.
## User and advisor view If your account is part of one or more organizations under the **User** or **Advisor** role, you can review them on the **Organizations** page. Click **Your Account** in the left menu. Then select **Organizations**.

GeoPard Organizations Details

You will see cards with the organization name, your role, and the admin's contact details. A **Billing** label means all usage credits are collected in that organization. ## Non-user view If your account is not part of any organization, you won’t see the **Organizations** page under **Your Account**. Actions you perform are billed to your own account. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.geopard.tech/geopard-tutorials/product-tour-web-app/organizations-and-roles.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.